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Todo Cloud 7 is NOT a true "GETTING THINGS DONE" app... yet.

It looks like a sports car on the outside, but it's only got a 4 banger under the hood, with no fuel injection and no turbo.  Thank God it's pretty, because changing a Tasks' Type, Context and Tags; associating it with Lists and Projects; and setting due dates is like solving the most difficult Sudoku puzzle ever devised.  Trying to understand how the Edit Task and Quick Menu pop-ups work together (or not) makes my head explode. 

Now...  Here's where it falls short on GTD... Way short.  

  1. Todo Cloud does not differentiate between Projects, Tasks and Checklists.  Tasks and Checklists can be associated with a Project, but they CAN NOT be associated with a Project AND a Personalized List at the same time.  For example, you create a Project called Remodel Bathroom and a Personalized List called WAITING.  You then create a task to get a quote from a contractor and associate it with the Remodel Bathroom Project.  While you're waiting for the quote you might want to put the Task in the WAITING list.  As soon as you do, Todo Cloud will disassociate it from the Remodel Bathroom Project.  
  2. You create a Checklist that contains a few Subtasks.  You then assign a due date to the Checklist.  If you practice true GTD methodology you'll want to put the Checklist in your CALENDAR List.  Unfortunately, Todo Cloud does not allow you to put a Checklist in any Personalized List.  So, whynot dump the Checklist type and let the Normal Task type allow Subtasks? 

These two issues make Todo Cloud fail the GTD methodology.  

I've tried flipping the method.  Using Todo Cloud Projects for my GTD buckets and Personalized Lists as my "projects".  Sound confusing?  It is.  And, Todo Cloud fails GTD there as well.  

If Appigo fixes just these two issues they could then truly sell their product as a GTD app.  Until they do I think Appigo should remove the "PROVEN GTD METHODOLOGY" reference in the iTunes product description. 

Dave

Best Answer

@Dave


Dear Dave,


@1 The way I handle the WAITING list is to assign a context WAITING to the task. The task itself remains in its project. Works perfectly for me.


@2 Subtasks would be easier indeed. What I do now is not using a CALENDAR list but just assign due and, if necessary, start dates. Works fine for me.


I hope this helps you. For me GTD is awesome and Todopro a great tool for it.


Jan Paul




8 people have this question

@Jan Paul


Thanks!


@Appigo - you do see how that's not intuitive?


@Bill Sourour


I think that depends on how you have Todo set up.  For me, having a list named "waiting" would never work.  I use tags as status because I can turn them on and off to filter out tasks I don't want to see.  I also have a lot of tasks in different lists (and I use Todo Cloud so many of my lists are shared lists with other people).  The tag filters will stick so if you don't want to see the "waiting" tasks while working on everything else you can turn that tag "off" in your views.  Contexts are designed to only be able to see either all contexts, tasks with no context, or a specific context.  Because of the nature of a context, you can't mix and see more than one at a time.  That's why tags will give you more flexibility there.

Peter,

I have added your suggestion for making tags and context more accessible in Todo 7.
Thank you for your suggestion. I am glad you are finding success in your new organization methods.

 

@Jan Paul - your suggestion is good, I did not know that. However it does not allow users to rename a task in Todo 7. Nor does it allow you to see the date & time for several tasks at once (it only allows you to set the date). What does surprise me is the lack of help files or references available. I have tried searching for rename, so that I might discover how to rename a project and this discussion is the only reference in the website relating to Todo. Kind of sad if you make a typing error and the app won't allow you to edit it. :(

@PeterWatters


Thank you! I got it working. Unfortunately, Focus was the one list I was planning on not using... I can certainly use it instead of All Tasks for what I do, but I also have pretty much no reason to use any other lists in the main view. Everything needs to be organized by tags and contexts then searched to narrow it down. Since there's no way to save any of those searches as smart lists (based on tags or contexts) it seems like I'm leaving myself open to a lot of room for error. Plus, having sep useable list really helps organize and narrow things at a glance. 


I'm thinking maybe TODO isn't quite right for my system. Bummer, because I reeeeally love the look of it over any other GTD app. If I'm missing anything here, please feel free to set me straight.

Answer

@Dave


Dear Dave,


@1 The way I handle the WAITING list is to assign a context WAITING to the task. The task itself remains in its project. Works perfectly for me.


@2 Subtasks would be easier indeed. What I do now is not using a CALENDAR list but just assign due and, if necessary, start dates. Works fine for me.


I hope this helps you. For me GTD is awesome and Todopro a great tool for it.


Jan Paul



Hi- I'm new to TODO and this conversation is very useful to me because I'm a regular user of the GTD system. I currently use ToodleDo to back up my system and enter information into it online. For the most part, I think I've figured out how to configure TODO to work with my set-up in ToodleDo. Except for one little problem...


When I create project files with subtasks that are tagged differently than the main project (e.g., tag  = waiting) and then do a search on the tag, the main project comes up instead of just the subtask that has the specific tag I searched on. Is there a setting I'm missing that 'frees' the subtasks, so they show up on their own?


I know I can click the task and the subtask will show, but that's extremely inconvenient when you're trying to assess your lists.


Thanks in advance for any help or suggestions you might have.


D


P.S. This app is so pretty, but it sure would make life a whole lot easier if it had the option to create smart lists based on tags and/or @contexts.

ToDo Cloud (iOS) seems to have lost some basic functionality of ToDo 6 - specifically, renaming a checklist and/or a Project. I can't delete them, either.
I can do it on the web, I can do it in v6, but I can no longer do it on my iOS7 app ("Cloud").


Net result? Delete the cloud app and revert to v6.

Hi,


In my opinion ToDo is a proven GTD app. Let me introduce my setting, which solves the dilemma of the original starter of this thread who complained that a task cannot be associated to a personalized list and a project at the same time. In my model it can!


My LISTS

- NOW     (tasks in this list are shown in the Focus list)

- NEXT    (tasks in this list are not shown in the Focus list)

- SCHEDULED  (tasks in this list are shown in Focus list when due)

- SOMEDAY   (tasks in this list are not shown in the Focus list)

- WAITING    (tasks in this list are not shown in the Focus list)


My CONTEXTS

- Private

- Work

- Family

- Project 1

- Project 2

- .....



Let's follow the life cycle of a fresh task "Order christmas gift" that sits in my Inbox: 


1) decision which context it belongs to: Assign it to context "Family".


2)  When shall I place the order?  Someday? No.  Next? Yes -> Move it to list "Next" (task has now context Family and sits in list "NEXT").


3) Christmas is approaching very fast. Ordering becomes urgent -> Assign task to list "NOW". The task still has context "Family" but is in list "NOW). At the same time the task is now showing in the built-in Focus list (even without a due date)


4) I have placed the order at Amazon:  Assign task to list "WAITING" while waiting for the delivery. Task is still in context Family but in list "WAITING" now".


5) Amazon has delivered the package. I complete the task



Another example


New task  "Clean attic" which I hate to do.


1) Assign it to context "Private"

2) Assign to list "SOMEDAY"

3) Schedule it for next spring (set due date to 1 MAR and assign it to list "SCHEDULED"

Task will show up in Focus list on 1 MAR when it's due

4) On 1 MAR I procrastinate -> Assign it to list "Next" and it vanishes from my Focus list :-)


This kind of "flow" is working for all kind of tasks in any of my projects, even when I delegate a task.

I can filter the context and see the status (NOW, NEXT, WAITING, SOMEDAY") of all the tasks in this single project (technically context) or remove the context filter and see the status of all tasks over all my projects (which are contexts technically).


Summarizing, a tasks stays in its original context (representing the GTD project) over its whole life-cycle and is only moved between the lists, which represent the time dimension (the GTD buckets).


Perfect GTD for me!  


Frank



I had some time today so I've made changes to my system along the lines mentioned above... Personalised lists: Personal, Work Contexts: home, office, errands, anywhere (will add more as needed) Tags: Next, Someday, Waiting for, Project. I've updated all my tasks and it looks good. The project tag will be used with one of the others as needed, otherwise tasks will just have a single tag.

"Tasks and Checklists can be associated with a Project, but they CAN NOT be associated with a Project AND a Personalized List at the same time" -DAVE


This is a big pain point for me .... I want to have a complete picture of a given project while being able to focus on the most relevant tasks in the given time and context. Right now, I can't do that effectively or elegantly. If @Appigo fixed this, it would be HUGE for me and countless others I am sure.

I think you can select 'Link' in GoodReader and paste it into ToDo. But I hope Appigo will implement Files/Photos-attachments like they said...
@Bill

The way I hadle this is putting the project in the personalized list. Works for me.

 

@Edwin

You can change a tasks name. Touch it shortly, then the right screen appears.

 

@Kevin

To rename a project or checklist:
- In the list where the project/checklist is in:
- Click on the colored square (with the numbers in it) right  of the project name
- You can now change the name and do all kinds of other things

Good luck,

Jan Paul
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