Getting Started w/ Intelligent Task Parsing

Modified on Fri, 13 Oct, 2023 at 8:15 AM

Todo Cloud offers our Task Parsing feature that allows users to quickly and seamlessly add essential elements to their tasks by using simple keywords when entering their task title. The respective guides below provide steps on adding each item to your task. Kindly review, and if the need arises, feel to engage with us by submitting a ticket to support @appigo.com.

Intelligent Task Parsing Options:

Adding a Start Date

Note: This feature is available in Todo/Todo Pro for iOS version 6.0.5 and newer and also in Todo/Todo Pro for Mac/Web version 2.0.5 and newer.

Add a start date to a new task by putting the date in square brackets. The brackets and date will be removed from the task title.

Examples:

Clean out the garage [today]
[Saturday] Clean out the garage
Look for the best deal on a new car [Mar 17]

Adding a Due Date

Add a due date and time to a new task by putting the date in parentheses. The parenthesized expression will be removed from the task title.

Examples:

Buy Milk (tomorrow)
Buy Milk (Wednesday)
(Saturday) Clean out the garage
Look for the best deal on a new car (Mar 17)

Adding a Priority

Set a task priority by using exclamation symbols. The exclamation symbols and their corresponding qualifiers will be removed from the task title upon creation.

High Priority Examples (Creates a task titled "Pay the electricity bill" with a high priority):

!!! Pay the electricity bill
Pay the electricity bill !!!
!High Pay the electricity bill
!Hi Pay the electricity bill
!h Pay the electricity bill

Medium Priority Examples (Creates a task titled "Get a haircut" with a medium priority):

!! Get a haircut
!Med Get a haircut
!M Get a haircut
Get a haircut !m

Low Priority Examples (Creates a task titled "Fix leaky faucet" with a low priority):

! Fix leaky faucet
Fix leaky faucet !Low
Fix leaky faucet !L

No Priority Examples (Create a task titled "Look into getting a water softener" with no priority):

Note: No priority is the default priority when you install Todo. If you have not changed this default, you do not need to specify any priority when creating a task explicitly.

!none Look into getting a water softener
!n Look into getting a water softener
Look into getting a water softener !N

Adding Tags

Add a tag to a task by using the '#' symbol directly, followed by a tag. If any of the tags do not exist, they will be created.

Examples:

Learn to play "Blue Ridge Cabin Home" on mandolin #KeyOfA
Buy Milk #groceries #dairy

Adding a List

Set the task list that a task belongs to by using the dash character (-) followed by the name of an existing list.

Updated (14 Jan 2013): We originally had this set to use the '^' symbol, but as some users pointed out, this is fairly inconvenient to access on the iPhone keyboard. We've now changed it to use the dash character instead, which feels a lot more logical.

Examples:

Call Bob -Work
-Work Call Bob
Replace the furnace filter - Home

Tip for using Siri:

You can say "dash" to get Siri to add a dash character. Siri will add a space between the dash and the list name. The Todo Pro service will still interpret this as a last name.

Adding a Project

Add a project by first writing the name of the project, then a semicolon (;), and then items of a project separated by commas.

Examples:

Home Renovation; Choose paint color, Look for low pile carpet, Review the estimates
ACME Product X; Call Bob, Arrange to meet with Roger

Tip for using Siri:

Add punctuation in Siri by saying the words, "semicolon" and "comma"

Adding a Checklist

Add a checklist by first writing the name of the checklist, then a colon (:), and then checklist items separated by commas.

Examples:

Shopping: bananas, milk, wheat bread, oatmeal
Camping: sleeping bag, tent, fishing pole, water, granola bars

Tip for using Siri:

Add punctuation in Siri by saying the words, "colon" and "comma"

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